Document Controller - Yorkshire
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| Job Type | Permanent Full Time |
| Location | Leeds, West Yorkshire |
| Area | Yorkshire and Humberside, England |
| Sector | ConstructionConstruction - Other construction roles |
| Salary | car allow/benefits package |
| Start Date | ASAP |
| Advertiser | remoteapi |
| Job Ref | 895055_1648715753 |
| Job Views | 52 |
- Description
DOCUMENT CONTROLLER
Location Leeds Office & Yorkshire Site Projects
The Opportunity
To provide a first-class service in Site Administration / Document Control coverage for the Project / Site Team Requirements.
The scope of the position is to be working within a culture of empowerment, personal development, and business excellence continuously to be able to go up and above to ensure that all work requirements are met. Self-motivation is required to ensure deadlines are met and any specific request from the Project / Site Managers are met.
Responsibilities
- Assist with the induction of new starters, Bio site.
- Filtering telephone calls ensuring all messages are recorded promptly.
- Booking meeting rooms and arrange provision of refreshments.
- Taking of Meeting Minutes (as and when required).
- Upkeep of Holiday chart and Absence Management
- Filing / Photocopying / Scanning / Adhoc
- Supporting the Project Manager / Site Manager / Site Team.
- Ordering Stationary / Site Refreshments.
- Liaison between the Regional Offices
- General Administration Tasks - Site Deliveries Coordination / Outgoing / Incoming Post.
Tasks
- Access request completion for new people / subcontractors to viewpoint 4P and what security groups they need to be part of.
- Data Check Drawings issued from the Consultants / Subcontractors in viewpoint / 4P and push through for the designated workflow as per the status.
- Print Civil, Structural, Architectural Drawings (A0, A1 & A2 Scale) also create a working copy of the drawings in A3.
- Set up of the Site Document Area to accommodate the project files.
- Create and Update the Document Distribution Matrix for who gets specific documentation issued under transmittal from viewpoint electronically.
- Each week create the Late / Overdue reports for drawings / RFI's that are past the date required, this is done from viewpoint and issued to the design manager for chasing up.
- Site training of viewpoint / 4P to be given to new starters.
- Upload and manage any progress photographs of the site activities.
- Liaise with the Divisional Document Controller on any specific requests that maybe unusual.
- Drawings to be uploaded to SharePoint for working in collaboration with Plan Grid the QA software tool / or Field View.
Qualifications and experience
- Extensive Experience in a Similar Role / Site Based
- Proficient in MSO365, Viewpoint (4Projects), SharePoint, Plan Grid.
Personal and professional qualities
- Good organisational skills
- Good communication skills, written and oral (at all levels)
- Excellent Telephone Manner
- Ability to work to tight deadlines.
- Ability to work under pressure.
- Ability to use initiative.
- A good team player to help anyone who needs assistance.
- Sense of humour and ability to motivate others.
- Good time keeping and if required to stay back be accommodating.
If this role sounds as though it is a good match for your skill set and you would like to explore further, then please apply and I will contact you diect for a confidential discussion.
